Accounting Administrative Assistant

Accounting Administrative Assistant

DataLab USA is an award winning database marketing company that focuses on optimizing multichannel marketing solutions. Through the use of data analytics, sourcing, processing, and digital services DataLab USA effectively enables national organization to maximize their direct marketing investments. We offer a competitive, comprehensive compensation package including full benefits, exceptionally challenging work, and excellent career growth potential.
The ideal candidate must be detail oriented, organized, and have excellent communication and interpersonal skills. Job duties include front-desk reception, accounting administration, office coordination, handling correspondences, planning company events, and working on ad hoc projects with little supervision.

Accounting Tasks:

  • Complete credit card reconciliations
  • Update and maintain various Excel spreadsheets, filing, and scanning for Accounts Payable tracking and Purchasing logs
  • Create, log, and file client invoices
  • Correspond with team members and clients regarding Accounting policies
  • Ad hoc tasks as assigned

Administrative Tasks:

  • Manage front desk activities by welcoming and directing visitors, maintaining visitor and package delivery logbooks, and ensuring conference rooms are presentable
  • Answer and direct incoming phone calls
  • Mail and package processing-sorting, distributing, shredding
  • Update corporate calendar of events
  • Daily opening and closing of the office
  • Prepare for client meetings and presentations (Stocking conference rooms, printing/binding reports, etc.)
  • Help plan, organize, and set-up events throughout the year
  • Handle and file confidential company and employee documentation
  • Copy, scan, and file paper or electronic documents and records
  • Provide back up support for team members by performing job related duties
  • Ad hoc tasks as assigned


  • Bachelor’s degree preferred
  • Experience in administration
  • Experience in Accounting a plus
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Must have strong organization skills, attention to detail, and multi-tasking skills.
  • Outstanding communication and interpersonal skills

To Apply for this position, please fill out the on-line application form.
DataLab USA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

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