Receptionist/Administrative Assistant

Receptionist / Administrative Assistant

DataLab USA is an analytics and technology driven database marketing consultancy. We combine sophisticated technology, cutting edge analytics and an intrinsic understanding of marketing to build large-scale addressable marketing programs for Fortune 500 companies. Our clients operate in multiple verticals: Financial Services, Insurance, Telcom, and Travel & Leisure.

Because of our success, we are growing at a rapid pace. We have placed in the INC 5000 list of fastest growing private companies for four times in the last ten years. At its heart, DataLab has the entrepreneurial spirit of a start-up. We judge ourselves on our ability to innovate, drive efficiency and deliver excellence for our clients.

The ideal candidate must be detail oriented, organized, and have excellent communication and interpersonal skills. Job duties include front-desk reception, accounting administration, office coordination, handling correspondences, planning company events, and working on ad hoc projects with little supervision.
 
 

Administrative Tasks:

 
  • Manage front desk activities by welcoming and directing visitors, maintaining visitor and package delivery logbooks, and issuing visitor badges
  • Answer and direct incoming phone calls
  • Daily opening and closing of the office
  • Ensure office is a safe, clean and presentable environment at all times
  • Mail and package processing-sorting, distributing, data entry, shredding
  • Update corporate calendar of events
  • Handle and file confidential company and employee documentation
  • Copy, scan, and file paper and electronic documents and records
  • Prepare for client meetings and presentations (Stocking conference rooms, printing/binding reports, etc.)
  • Help plan, organize, and set-up events throughout the year
  • Assisting management with administrative tasks
  • Provide back up support for team members by performing job related duties
  • Ad hoc tasks as assigned

Accounting Tasks:

 
  • Complete credit card reconciliations
  • Update and maintain various Excel spreadsheets, filing, and scanning for Accounts Payable tracking and Purchasing logs
  • Create, log, and file client invoices
  • Correspond with team members and clients regarding Accounting policies
  • Ad hoc tasks as assigned

Qualifications:

 
  • Bachelor’s degree preferred
  • Experience in office administration
  • Experience in Accounting a plus
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Must have strong attention to detail, organizational skills, and multi-tasking skills
  • Must be dependable and have good time management skills
  • Outstanding communication and interpersonal skills

To Apply for this position, please fill out the on-line application form.
 
DataLab USA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

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